[Video begins with Shawn in a room wearing headphones]
[Shawn] Hi moms, dads, parents, and other guardians to a new Kelley Direct Admit student. My name is Shawn Gassling. I'm one of the newest advisors to Kelley Academic Advising Office. Our goal today is to help you understand how our office works, how we can help your student, and how to use the Kelley Student Portal website. I'm going to walk you through the website that we use daily with our students so that you can be in the know too and learn how to navigate the portal for yourself. As advisors, we help with anything including enrolling in classes, planning out your student's degree, discussing goals, referring them to other offices, anything you can think of. Our office is often the first office students come to when they have a question, and if we don't know the answer, we can always refer them to someone who will. So, always encourage them to come see us. So what I'm gonna do now is actually share my screen. That way I can kind of walk you through the website.
[Video: Shawn’s screen is displayed with a google search page]
[Shawn] So the first thing you can do is go to Google and you'll first need to type in IU Kelley Student Portal.
[Video: Shawn types in “IU Kelley Student Portal” into search bar, and search results pop up]
[Shawn] It'll be the first option that pops up and then you can go ahead and favorite it.
[Video: Shawn clicks on the first results and the page loads up]
[Shawn] So, one of the first things that I want to do is point out our office hours.
[Video: Shawn scrolls down to office hours sections]
[Shawn] This first page has a lot of information about advising. We have drop in hours from 9:30 AM to 02:30 PM Monday, Tuesday, Wednesday, and Friday. During these drop-in hours, your students can come in - and may have to wait a few minutes - but otherwise they'll be able to have a quick advising session with an advisor. These are usually about 10 to 15 minutes. We do these for things like quick questions about their schedule, they need help finding a resource or form to move forward in whatever they're looking to do. Thursdays our hours are just a little different, we are open only from noon to 02:30 PM. We do also offer 30 minute appointments.
[Video: Shawn scrolls up to section labelled “We’re here for you” wirth link to make appointments]
[Shawn] Students can click here under the 'We're Here for You' part with schedule an appointment. Or they can go to the student appointment scheduler on One.IU to schedule an appointment with their assigned advisor or with an advisor of their choice. Appointments are full 30-minute meetings. This is where we do a lot more of the big degree planning. We talk more about majors and minors, what kind of courses they should be taking, stuff that would require a bit more time to talk about. Your student will be assigned an advisor this summer and can view who that advisor is by looking at the student appointment scheduler as well as looking in their Student Center.
[Video: Shawn scrolls down to the “get the guidance you need, at your convenience,’ and clicks on “Ask a question via email”]
[Shawn] We also have an email that our office answers regularly every day - we actually take turns answering this - That your students can send questions do if they don't want to send it to an advisor. And that is email@example.com. That's busadv. It's for stuff that's a little bit simpler, like adding a business minor, transferring credits, important dates and deadlines, and just kind of general advising questions.
[Video: Shawn scrolls down and clicks on the “Schedule an academic advising appointment”]
[Shawn] Again, there's more information about scheduling an advising appointment and some specifics about the drop in advising that we do. We do always ask that students come prepared. That way we can make the most of our session. If they have a list of their questions or know exactly what they want to talk about, we can dedicate all that time to just answering. So you can see there are many ways to connect with our office. And you might think, can I meet with the student's advisor as well? And yeah, you certainly can. However, your student must be present and you must have a FERPA form on file. We'll talk a little bit more about what FERPA is in a moment, but basically it's a release of information document. The reason our office requires both students and parents to be present, as that we want to empower our students to make sure that they are in the lead making decisions about their education. We uphold this idea that students stay in the driver seat, and us as advisors, partnered with you as parents or guardians, sit in the backseat to kind of help them.
[Video: Shawn scrolls up to tabs listed and then clicks on “Degree Requirements”]
[Shawn] Alright, so now we want to look up here at the side menu. This is going to be where you go for most of the information that you might need. We can today talk about degree requirements, enrollments, and academic support for your students, different important forms and applications, and then finally, we'll take a look at New Student Orientation. So let's start with degree requirements.
[Video: web page changes to “Degree Requirements” and scrolls down to “Curriculum Overview”] The first thing you'll notice as I scroll down is a curriculum overview, which provides exactly that. A quick overview of what a Kelley student can expect academically during their four years. There are three signature components, let's scroll down here, that make up the Kelley unique curriculum.
[Video: Scrolls down to list of components, and then clicks on them to showcase description under each component]
[Shawn] It is the Kelly Compass Courses, which you'll see here. The Global Foundation's Core, which you see here as well. And I-Core. They'll also have a mix of I-Core prerequisites to get them ready and a couple other additional Kelley requirements. Along with that, they'll also have to complete their IU general education requirements, and then any electives if they wish. And then naturally, they also have all their major coursework after i-Core. The main part we want to highlight today is the Majors tabs. If we come back up here, it'll open up under Degree Requirements.
[Video: Scrolls back up to click on the “Majors” button to open the page]
[Shawn] So you can take a look at that.
[Video: Shawn scrolls down to the “Major-Specific Planning Guides”
[Shawn] This is where you can find all the Kelley majors and co-majors. It's split into departments. So once you open it up, you'll see what's offered there. For instance, under marketing we have marketing, professional sales, and digital and social media business applications. Sometimes we have very common double majors like marketing and professional sales. So we make planning guides that combine them. You'd see the same under accounting, for accounting and finance. Just to answer a quick question that we commonly get: majors and co-majors. Co-majors are typically a little bit smaller in terms of the amount of courses they have to complete to earn the degree. But most importantly, a co-major must be paired with a primary major. It cannot stand alone. What your student will be using as they start NSO and everything, especially their first and second year is the Blue Sheet General Planning Guide. You can see a link to that over here on the side.
[Video: Shawn clicks on the “ ‘ The Blue Sheet’ General Planning Guide” and the page opens on another tab]
[Shawn] We'll go ahead and open that up. This has a link to a sample, a template of what four years at Kelley could look like. Third and fourth year are really specific to the major that your student will select. But the first two years are pretty common amongst all students. So the first year are the recommended, i-Core prerequisites that a student take. We recommend these specifically because they kind of set the foundation for the education that they need. That, and a lot of the second year ones we have prerequisites for. You can see here noted by the P underneath. Many of them require sophomore standing. That is, we just want students to have a little bit more experience with the college education, the college life before they dive into these courses. They're a little bit more in depth, and so we just want them to succeed as well as they can. Down here in the bottom left corner we also incorporate all of the IUB general education requirements they need to fulfill. So they need six credits of an Arts and Humanities a Natural Science, and then one course that is a Social and Historical Science. Then they have three choices to fill the WLC general education requirement, that stands for World Languages and Cultures. Between these three options, they cannot mix and match them. they have to pick one. They can do the world language proficiency. That is, they have second-year proficiency that's usually equivalent to the fourth semester of study. They can also do a study abroad program. They have to earn at least six credits and the trip has to last for at least six weeks. If they do not want to do either of those, they can take world cultures courses. And that would be about two courses, since they're typically about three credits each. Importantly, I want to point out over here is that class standing. It is tiered into 30 credits. So freshman is 0 to 30, sophomores 30 to 60, junior is 60-90, and senior is 90-120. We tier it like that because a 120 credits are the minimum required to graduate as a senior. So now that we've taken a look at that, you can go ahead and go back. One thing I do want to mention, what we'll see later on in NSO is that as your student starts in the fall, we have already pre-enrolled them in two required BUS courses. Can be anything like BUS K201 Computers in Business, BUS T175, that's Compass 1, A100 Accounting or C104, that is our Business Presentations course. This is the only semester in which they are going to be pre- enrolled in courses. Afterwards, they can work with us to set up their schedule. They will also be enrolled in a course called BUS X170, titled How Business Works, which has also been coined many I-Core, because they'll be introduced to the different areas of business. It's not required for the Kelly degree. It's just something we encourage to help get them prepared. It's an online summer course that gives them an opportunity to explore business, and Kelley, before even moving in. In this course. students will connect with I-Core faculty, learn about real-world business practices, and learn expectations of an online course, as well as faculty expectations. It's like I said, not an I-Core prerequisite, but it is an excellent elective and strongly encouraged. Now just to answer some questions, the purpose of pre-enrollment is to help the student have a balance in their schedule. Typically, a schedule is around 15 credits and they have 3 to 5 I-Core prerequisites each semester. It's our job and we want to help the students during enrollment to make sure that they achieve this balanced schedule. Alright. Let's head back over to the Kelley Student Portal.
[Video: Shawn closes tab and goes to the main page and clicks on Enrollment tab and page opens]
[Shawn] We're going to go up and we're going to take a look at the Enrollment tab. This is where students can go to find information about how to make schedule adjustments now and after the first week of classes, and that includes important dates they need to consider.
[Video: Shawn scrolled down and backup displaying the webpage and what it looks like]
[Shawn] This is also where we direct students who are asking about how to transfer in outside courses, whether that's at a different IU campus or an outside institution. You'll be able to find that here under the Transfer Courses tab. I know it can be confusing at first, but we're always happy to be the first resource when they have questions. Going forward, we'll take a look at the Academic Support tab.
[Video: Shawn clicks on the “Academic Support” tab and page changes to that webpage]
[Shawn] Under this option students can find information about how to schedule appointments with a Peer Coach. Peer Coaches are awesome. We'll take a quick look at that link.
[Video: Shawn scrolls down the page and clicks on the “Peer Coaches” link, and the page opens and he continues scrolling down that page showcasing help peer coaches offer]
[Shawn] Our Peer Coaches are made up of Kelley students. It's a free, high-quality, and easily accessible academic coaching program. And it's available for most of our I-Core prerequisite courses. That's our three accounting courses, two communications courses, and G202, one our global foundations course. To schedule an appointment. They can just come to this website. They need to do it a little bit in advance, but just about 48 hours. It's really a good resource for students who are kind of struggling with just one topic in particular and need a little bit of help outside of the course, or if they need to kind of prep and beef up for an exam coming up. You can find a list of all of our courses down below as well, so they can kind of get to know them when they go to make an appointment.
[Video: Shawn goes back to the previous page and scrolls further down to show more information]
[Shawn] Now going back, we can also find out extra information about how to get help with courses outside of the business school. That would be things like English, Economics, Math, and Statistics. You'll see over here on the left side another link that takes you to the Peer Coaches.
[Video: Shawn scrolls back up the page and shows the buttons to “Peer Coaches” and “Forms & Applications”
[Shawn] And I know it's a word that we never want your students to have to deal with, but if necessary, there is information on academic probation as well, and other forms of support across IU.
[Video: Shawn clicks on the “Forms & Applications” button and it takes him to that page where he shows the different types of forms]
[Shawn] Forms and Applications is the next tab that we're going to take a look at. It's a big one for us. I usually look at this tab like a 100 times a day just because we send students so many of these forms.. Two of the biggest ones that your students will probably use are the Major Update/ Minor Declaration form. They can update their major once every 30 days on their own. So it's nice because it keeps us up to date into what they're kind of planning. And it's not the biggest commitment, since they can change it so easily. The other super important one that we use is the Graduation Application. We always want our students to do that once they kinda know when they're gonna graduate about their junior year. That way we can make sure they go through all of our automatic checks and that we don't run into any issues. The most important part of this page for you lies under the Other Forms column. This is where you will notice the FERPA form that we talked about earlier, the student release of information and third-party access. This form must be filled out by your student in order for us to be able to discuss certain parts of your student's records with you. That'd be anything like class schedule, GPA, anything with personal or identifying information. Additionally, there is the Third-Party Access Form, this allows you to log in with your own username and password to view things like the Bursar Bill, tax forms, class schedules, et cetera. Again, your child must be the one who completes this form.
[Video: Shawn clicks on the “New Student Orientation” tab which takes him to another page]
[Shawn] Moving forward, we're going to look at the New Student Orientation tab. This is going to be a really important one for both you and your student as you prepare for the incoming fall. There is an info sheet you can download that just has a nice brief overview of everything on this page and a lot of the stuff we've already talked about. So a lot of this information we have already discussed, but there are just a few key pieces that I want to highlight.
[Video: Shawn scrolls down to the “What to expect…” are of the page for orientation, and covers information about commonly asked questions and shows brief descriptions]
[Shawn] As we look down here, we can see that it is split up into what to expect before, during, and after orientation. A common question that we get that is important as you're getting ready is, what about these NSO placement exams? So students will usually take two or even more placement exams before arriving for NSO. The required ones, are the math placement exam and the foreign language placement exam, if they speak or have studied a foreign language. This helps us determine which courses to suggest students take. The foreign language placement exam is also helpful if your student might be interested in studying abroad. There are some of our programs that require they have a certain score on that placement exam or that they have taken a certain level of the course. at IU. There are other exams students can take like biology, chemistry, and a calculus specific exam as well. The other one I wanted to point out to you is the transfer scores or credits, this includes things like AP, IB, dual-credit, or transfer school credit from other institutions. If you follow these links, you'll have, we'll look at the AP one.
[Video: Shawn clicks on the “AP” hyperlink which takes him to the page that explains which AP courses are awarded at IU]
[Shawn] It'll take you to a chart that tells you what subject of advanced placement exam they can take in what score they need to earn credit for what class. So if we look here, if they take the AP biology exam, get a five, they will earn six credits for Biology E111 and 112.
[Video: Shawn goes back to the previous page to and scrolls down to show other information]
[Shawn] If we go back... The last thing I just want to mention is that as long as your student knows what exams they're planning to take or what credits they are planning to earn over the summer, we will help interpret all that information to make the most appropriate schedule for the fall. So if we scroll down a little bit more, we'll go through some of the important information to keep in mind during NSO. So the first one I wanted to bring up is again, the advanced placement credits. So I already pointed out the AP exam chart, we have one that matches for IB, but the other thing I wanted to point out is a question we always get from our students. They always asked what gets me out of English Composition, because they hear that there are waivers for it. So if a student earns 710 or higher on the reading and writing portion of the SAT, or a 32 or higher on the ACT, they can be exempt from English W131. You can find that information here on this English Composition link. Additionally, if they were to score 4 or 5 on the AP English Language and Composition exam, then they would earn credit for English W131. That's an important distinction I want to point out, exemption means they do not have to take that course, but they don't earn credit for it. that counts towards their 120. That would be with the ACT or SAT score. With the AP or IB credits, it fulfills that requirement and they earn credit.
[Video: Shawn scrolls down to the “After” section to look into “Final Exams”]
[Shawn] Alright, so going down here, another important piece of information that is great for parents to know as well students, is about final exams. So your student is responsible for comparing their class schedule of their final exams to make sure that they don't have any conflicts. So we have links here for the final exam schedules that is always updated. Or if they'll better understand with the visual there is a final exam grid. This is important too because you guys can expect when to have your student home at the end of the semester.
[Video: Shawn scrolls down and clicks on the “FERPA and 3rd Party Access” tab]
[Shawn] And again, I wanted to point out that there is another tab for the FERPA and third-party access, gives a little bit more of a review of information for each of it, as well as links for the corresponding forms. Again, I do just want to say you need to fill out these forms as soon as possible if you do want to have access to the records.
[Video: Shawn clicks on the “Additional IU Resources” tab]
[Shawn] Finally, I want to point out just some additional IU resources. We have the Disability Student Services Office. If students have any type of disability that prevents them from succeeding in class at the normal pace or regular expected programming, this is a great office that can help students if they need additional time in exams or if they can only take courses during certain times of the day. I just want to point out that students need to go to this office and seek out accommodation as early as possible because nothing can be done retroactively. Another super important resource is CAPS Counseling and Psychological Services. With the health fees, students get a certain number of free counseling sessions. We have a great staff here, and it can really help with students, especially as they're making that transition from living at home to living at the university, and being away from their families. Super important one is Student Central. That is where students can go if they have any questions regarding financial aid, their Bursar bills, or any specific registration questions that kind of deal with enrollment dates and specific schedule changes. Again, we have lists for academic support like the Peer Coaching program we looked at, and a link to our undergraduate Career Services Office. They're amazing. Although students don't need to start worrying too much about career services usually until about their sophomore or junior year. I think that about wraps it up for us.
[Video: Shawn scrolls back to the top of the page to point at the “Parent” tab] The last thing I want to point out is at the very top of the page, we have a Parents tab. This is a great tab for you guys to sign up for weekly newsletters and engage with other Kelley parents.
[Video: Shawn clicks on the tab and goes to the parents webpage] I hope that you found this presentation helpful. Thank you for listening. I know it's a lot of information, but our goal is to just make sure you know where it is. So that way when you need it, you can easily find it. Thanks again, and we are very excited to see your student this fall. Have a wonderful day.
[End of transcript]